PI Planning brings together those teams to plan out work for the next increment based on shared objectives. This depends upon the Agile project management tooling in place and the needs of the ART. The PI Planning meeting is a two-day event in SAFe methodology where proper planning is done. Then commit to the process that follows. For example, two teams might be working on different features without realising theres a dependency which could hold up the release or require a significant rework of the code. They involve getting together ART stakeholders across all the Agile Release Trains within the solution train to ensure theyre synchronised. Dont forget to plan for enough food for everyone, too (planning is hungry work). Large-scale SAFe development is a finely tuned machine that must be maintained. They highlight specific customer needs, how the current products address these needs, and potential gaps. The confidence vote is all about making sure that the attendees are in alignment and that they agree that the plan in its current form is do-able within the given timeframe. What are two SAFe primary opportunities for driving relentless improvement? If its less itll need reworking (until it reaches a high confidence level). But the process has been proven to work for many organizations. Objectives: A shared understanding of the objectives and a road map for how those objectives will be achieved. What is accomplished in the first part of the PI planning meeting? Provides transparency into PI Objectives for all members of the ART. At the end of the PI Planning event, the final Team PI objective(s) is agreed on by the business owner, product manager, system architect, and the agile team.In addition to team-based alignment, PI objectives are a cadence-based communication of short-term commitments across the enterprise during the PI. They need to make a change to speed things up, make the most of their resources, and minimize budget blowouts. Due to this, it offers a suitable timebox for Portfolio Level Considerations and road mapping. Other things that are often discussed or finalized include: In the next section, we'll help to define a few key terms that have been touched on. It should be timeboxed to 4 or less hours. Plus, its a lot cheaper than flying folks in to do PI Planning every few months. So what does PI planning stand for in agile? Weve put together this complete guide to PI Planning in 2022. what is accomplished in the first part of the PI planning meeting?-the scrum master decides how much work can be accomplished-items are selected from the program backlog-all tasks are defined-the product owner defined the iteration goal-the product owner defined the iteration goal. That way, your teams will avoid getting distracted, while still ensuring everyone can participate. Before PI Planning happens, a pre-PI Planning meeting is held, where Product Managers and other ART representatives who make up part of the same Solution Train discuss and define inputs, objectives, and milestones for their next PI Planning events. They have clearly shown real financial ROI, not to mention the intangibles that occur when the team of Agile teams creates a social construct that is personally and collectively rewarding. Once the PI Planning event is over, they use the Program Objectives from the Release Train Engineer to update the roadmap. As Scaled Agile says, "if you are not doing it, you are not doing SAFe.". The cookie is used to store the user consent for the cookies in the category "Performance". Establish a timeline. Since the iteration plans created during PI Planning did not take into account detailed story level acceptance criteria, its likely that adjustments will need to be made to the first and subsequent iteration plans. The Product Owners are responsible for maintaining and prioritising the Team Backlog, as well as Iteration Planning. Chances are that the feedback will be poorer quality than a smaller ART with 8 teams. Program Increment planning, or PI planning, is a cadence-based event that is essential to the successful execution of agile releases. a) Iteration Retrospective. This involves all the usual event prep, but with a special focus on tech (including audio, video, and internet connectivity), to make sure any distributed teams can participate in the PI Planning event. Some teams will change the standard PI Planning agenda to fit multiple timezones, which could mean starting the event earlier or later for some, or even running it across 3 days instead of 2. 5400 Airport Blvd., Suite 300 If the average is three fingers or above, then management should accept the commitment. Facilitate the coordination with other teams for dependencies. For physically collocated planning this can include securing and preparing the physical space. This means that what happens in preparation for PI Planning can be just as important as the event itself. Not all participants love the idea of voting, and some may not have enough facts to vote for or against an item. During PI planning, what are two key purposes of the hourly Scrum of Scrums checkpoint meeting? What does SAFe have to do with PI Planning? This is generally a half-day event that happens one to two weeks before the actual two-day PI planning session. What is accomplished in the first part of the PI Planning meeting? Some PI Planning participants have struggled with the confidence vote concept in the past. The cookie is used to store the user consent for the cookies in the category "Other. Preparation is particularly required across these three core areas; Logistics readiness is an important part of preparing for PI Planning in agile. My Answers: a & d. 2) Why is a confidence vote held at the end of PI Planning? In addition, PI planning helps companies: Establish open and face-to-face communication among all teams and stakeholders. In order for PI planning to be successful, input from team members and participants is required. Trust your . What is accomplished in the first part of the PI Planning meeting?-Items are selected from the Program Backlog-The Scrum Master decides how much work can be accomplished-All tasks are defined-The Product Owner defines the iteration goal. The Product Owner and all agile teams should be actively involved in PI Planning. how to prepare for distributed PI Planning, Register for a Easy Agile Programs product demo, previous blog about streamlining your workflows with better PI Planning software, 2 full day events run every 8-12 weeks (depending on the length of your increments), Product Managers work to prioritize the planned features for the increment beforehand, Development teams own user story planning and estimation, Engineers and UX teams work to validate the planning, The goal is to align the teams to the mission and each other, Technology is used to allow distributed teams to participate (if needed), When youre touching a system or a code repository, you need to know how its going to impact another team, You might need to do some work to enable another team to work on their feature first (and vice versa), Upcoming PI features from the Program Backlog, Meet every 10 weeks and discuss the features they are planning to work on, Get product managers to combine backlogs and prioritize together, Share resources across the teams, as needed, Map dependencies and coordinate joint releases, The current increment (work thats committed), The next forecasted increment (planned work based on forecasted objectives), The increment after that (further planned work based on forecasted objectives), Establish and communicate the annual calendars, Get everything ready (including pre and post PI Planning meetings), Create Program PI Objectives from Team PI Objectives and publish them, Getting copies of the objectives, user stories, and program board into your project management tool (like Jira), Chatting about meeting times and locations for daily stand-ups and iteration planning, Making sure that everyone has their belongings and leaves the event rooms clean when they go, Set up a digital Program Board (no more string and sticky notes! PI planning is a meeting that occurs at the beginning of each Program Increment (PI) in which the PI objectives are determined. But whether your team is distributed across multiple timezones or a couple of team members cant make it on the day due to sickness or something else, its a good idea to record the event, too. It does not store any personal data. It may, or may not, be maintained (manually) after planning is complete. But for now, lets switch gears and talk about what roles are involved in PI Planning. It is similar to Iteration planning in crum. PI Planning stands for Program Increment Planning. Basically all the specific things the teams needs to work on . Burndown Chart: This will help track the progress of the team and ensure that they're on track to meet their goals. And theyll cover off whats coming up, including milestones and the next 10 features that are coming up. So in simple terms, a program is a group of agile teams. Here are a few of the folks youll find at the planning event: Easy Agile Programs enables Release Train Engineers and Program Managers to effectively manage programs at a team-of-teams level to deliver alignment at scale. Its really a lot like PI Planning but at a higher level, across the overall solution and not just the individual ART. Iteration Goal: What are you trying to accomplish in this iteration? PI Planning is incredibly beneficial for large scale agile organizations. To provide a regular cadence for producing increments of value. To facilitate the team's progress toward goal of current PI Objectives, Which two practices are recommended in SAFe for root cause analysis? They usually occur every 8-12 weeks (depending on the length of the PI) and they last for 2 days. So, what is the product managers role in PI Planning? What is a pre-PI Planning event and when is it needed? During PI Planning, they participate in Breakout sessions to create and refine user stories and acceptance criteria (alongside their Product Owner) and adjust the working plan. what is accomplished in the first part of the pi planning meeting? This agenda might be perfect for you, or you might tweak it based on your teams needs. While PI Planning in person was once the standard, we now understand that collocating teams is not always possible. It requires a clear scope in terms of systems, product, and technology. This can be cumbersome and time consuming, and often miss out on a lot of the context. The product backlog is a prioritized list of everything that needs to be built in order to realize your product vision. To review the Agile Release Train's progress toward its PI Objectives. A PI may last for 8-12 weeks while the PI planning event generally lasts for 2 days. Whether youre adopting all 5 levels or just essential SAFe, the foundation of your transformation and the driver for everything is the PI Planning ceremony. So, to start with, the Oxygen team switches from working with traditional Waterfall project management methods to embracing agile principles. Where possible this involves physical collocation, and these large scale PI planning events now take place within many enterprises around the world. Only then can the team truly be ready to plan for the upcoming meeting. PI Planning is the first time many of these really big companies get their teams together in a room or on the same call and talking to each other. Facilitating an effective team breakout session. Which Agile Manifesto principle describes the importance of PI Planning in SAFe? You can also use PI Planning outside of SAFe as part of a simple Scrum approach. This cookie is set by GDPR Cookie Consent plugin. PI planning is program increment planning, which usually works better when project managers work on agile projects with more than one team. Keep up with the latest tips and updates. What is accomplished in the first part of the PI Planning meeting? Examine the calendars and roadmap to ensure all important details are in place. The good news here is that theres no one size fits all approach to PI Planning, so think about how you could adopt the ideas and principles and make it work for your organization and context. Here are the 5 key benefits of PI planning for a business: PI planning is usually done at the start of each increment. Theyll look at the top capabilities from the Solution Backlog, Solution Intent, Vision, and Solution Roadmap. Your PI Roadmap is created before your PI Planning event, and also reviewed and updated by Product Management after the event is finished. Large-scale SAFe development is a finely tuned machine that must be maintained. teams of developers, which also stops them from launching projects on time. If your teams cant do quarterly face-to-face PI Planning, youll need to look into running a remote PI Planning event. What does transparency mean in a Scrum environment? There would be a constant battle for resources, budget, and opportunities to work on the sexiest projects. Out of these cookies, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. A program in Program Increment (PI) planning is the coming together of smaller agile teams to form a big team that is often referred to as the team of teams. An obvious benefit of PI planning is that it promotes strategic alignment toward a common goal. Bigger companies (often with thousands of developers) cant keep up with the innovation of smaller, more nimble startups. Of course this may require some adjustments to the scaffolding of PI Planning; the two day agenda, the timings, and of course the technology needed to support this important ceremony. Covid-19 has changed the way we work irrevocably. Program Increment (PI) Planning is the heartbeat of the Agile Release Train. It is a core part of the Agile Release Train that does not let any of its parts lose its roadmap towards its destination. A common question we get asked is: There are a few different types of roadmaps in SAFe, so its important to understand the differences and what each roadmap is meant to do. The participants themselves (plus key stakeholders and Business Owners) must get ready by assigning any key roles, ensuring theres alignment on the strategy, and ensuring the planning process is properly understood by everyone. There are a lot of advantages to using a digital program board like Easy Agile Programs, which integrates directly with Jira. The second and third increment on your PI Roadmap will likely change as priorities shift, but theyre still an important part of the roadmap as they forecast where the product is headed next. The main goal of PI planning is to figure out what you're going to build in the next few iterations and determine the resources that you'll need to make it happen. Well talk more about how you can use Jira for PI Planning towards the end of this guide. What should be included in the PI Planning agenda? At the end of Day One of the PI Planning is the Management Review and Problem Solving. Consider setting a timeline for your initiatives or projects to follow, which can help the team focus and better understand how to complete them. PI Planning has a wide scope. These cookies track visitors across websites and collect information to provide customized ads. Cadence and Synchronization help reduce uncertainty and manage what? Cookie Policy Which activity is a Scrum Master's responsibility? B. Previously, alignment would have been at the leadership team level, and theyd have multiple levels of managers in between who cascade information down, but the people on the teams would never talk to one another. PI Planning has a standard agenda that includes a presentation of business context and vision, followed by team planning breakoutswhere the teams create their Iteration plans and objectives for the upcoming Program Increment (PI). PI planning should be revisited and updated as needed throughout the course of the increment or iteration. Input and Output of PI Planning. After the session is over, the notes and string are recreated in Jira for the whole team. These technical problems can derail the meeting, especially if the team is relying on remote collaboration tools. They facilitate preparation for events (including PI Planning) and prepare System Demos. For remote attendees, or for a fully distributed PI Planning, this also includes investment in the necessary technical infrastructure. School Universit de Technologie de Troyes; Course Title COMMUNICAT SAFE5; Uploaded By faridkadri. From there, you can start filling in your product backlog with specific features and tasks. The confidence vote is a seemingly small but very important part of PI Planning towards the end of the event. SAFe Release Train Engineer These are similar to the pre-PI Planning events we already talked about. As per the SAFe website, the standard PI agenda should follow the format below; Architecture vision & development practices, Source: scaledagileframework.com/pi-planning. Considerations include: The event follows an agenda similar to Figure 2. The most common pattern for a PI is four development Iterations, followed by one Innovation and Planning (IP) Iteration. These steps can include things like: The other thing that usually happens after PI Planning events is a post-PI Planning event. Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet. You also have the option to opt-out of these cookies. Draft the project timeline and milestones. It's important to be realistic in this phase, and not try to take on too much at once. For a bit of perspective - Scrum and Kanban are also agile frameworks (that you may be more familiar with), and these have historically been very effective at the individual team level. Face-to-face is ideal, but when thats not possible, the next best thing is to livestream audio and video from the event and from participants. For example, too many teams stick with traditional SAFe Program Boards even though theyre not always practical. On the flip side, without PI Planning, teams dont have structured communication. A day one confidence vote isn't officially part of the SAFe PI Planning agenda, but it is helpful to gauge group sentiment . It goes way beyond the team level to include every stakeholder. PI planning is essential to SAFe: If you are not doing it, you are not doing SAFe. During PI Planning, who owns feature priorities? The Release Train Engineer will ask teams to vote on this. Distributed teams, very large ARTs, and other factors might require you to get creative with the schedule. While physical face to face planning has its benefits, the unwritten SAFe rule is the people who do the work plan the work. When physical presence is not possible, real time, concurrent, virtual, face to face planning has now proven to be effective. Look into running a remote what is accomplished in the first part of the pi planning meeting? Planning in person was once the PI Planning meeting especially if the average three. 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